Switch to HirePass
Why PeopleOps teams are
switching over to HirePass
What makes pre-employment checks difficult today
Traditional background check providers were built decades ago, for a world where candidates had weeks to complete paperwork. They still operate with manual processes and expect you to adapt your hiring to their system.
There's a better way. One that respects your candidates' time, frees up your team, and makes a strong first impression from day one.
Traditional providers rely on manual processes that hold you back:
HR teams manually upload candidate documents across multiple portals
Candidates abandon lengthy PDF forms due to complexity
Manual data entry creates errors and delays
Email chains bounce between managers for approvals
Phone calls needed to check progress or raise issues
Spreadsheets to track where each check stands
Slow support responses
HirePass makes pre-employment checks simple
HirePass is the modern alternative. We adapt to your processes, integrating seamlessly into your existing workflow. We focus on automated verification that eliminates manual work entirely.
Focus on the work that matters
Get notified by email and in your Workspace when something needs your attention. We filter out routine updates for every small step and only alert you when action is required.
When a potential red flag needs sorting, you can email candidates directly through the Workspace using templates we've already written for you.
Everything lives in one place. Your whole team can see what's going on, discuss potential red flags, and approve decisions together. No more email chains. No more chasing for updates.
A better experience for your candidates
We use AI to read documents instantly and fill out forms automatically. Your candidates just take a photo of their passport, upload their CV or LinkedIn profile, and tick a consent box. That's it.
Our system cross-checks information as they submit it, catching mismatched names, incomplete addresses, or employment gaps before processing begins. Fewer back-and-forth conversations. Faster resolution.
What used to take days now takes a few minutes on their mobile. A simple, respectful process that reflects well on your organisation from the first interaction.
Technology that works with you
See progress as it happens. Your Workspace shows you exactly where each candidate sits in the verification process, no guessing, no calling to ask for updates. Everything updates live as checks move through the system.
Reports that write themselves. When checks complete, comprehensive reports generate automatically. All verification results, candidate responses, supporting documents, and any discrepancy notes get compiled into one audit-ready document.
Why People Ops teams choose HirePass
Document processing
HR teams asked to manually upload candidate documents across multiple portals and systems
HirePassHirePass collects all documents, directly from candidates
Candidate experience
Lengthy PDF forms that candidates struggle to complete
HirePassAI reads candidate documents instantly, pre-filling their onboarding forms automatically
Issue resolution
Phone calls and email chains required to resolve discrepancies, creating bottlenecks and delaying decisions
HirePassResolve potential issues and red flags using our pre-written templates to message candidates directly through the Workspace
Progress tracking
Multiple systems, spreadsheets, and email threads needed to track where each check stands
HirePassSingle Workspace dashboard shows real-time progress for all candidates and verification stages
Approval workflows
Email chains bounce between managers to get approvals
HirePassManage approvals with workflows built into the Workspace
Completion timeline
14-30+ days average completion time, due to manual processes and unexpected delays
HirePass1-4 days average completion
Reporting
Manual compilation of results from different sources into basic reports
HirePassAudit-ready reports generate automatically, including all verification results and supporting documents
System integration
Old integrations requiring manual data transfer between systems
HirePassIntegrations that sync data back and forth automatically between HirePass and your ATS or HRIS